Contract and Purchase Order
Banedanmark sends the purchase order to the supplier when the contract has been made.
The supplier then registers executed work/services based on the ordering data on the purchase order with reference to the purchase order number and the position number.
To be able to register services you will need Company-user access.
Registration of progress
The supplier creates service registrations and reports the progress of the period on executed work/services, on positions on the purchase order and entries on the tender list, where quantity and unit price appears.
The supplier sends in the service registrations digitally for approval in Banedanmark and attach relevant and agreed upon documentation with the service registration.
Changes in volume (forecast changes) on the tender lists, in addition to the contract value, have to be registered as part of the service registration.
Approval by Banedanmark
The registered services are approved in Banedanmark by a service receiver before they can be settled. The service receiver goes through the Company User's registrations and accepts these if the services are delivered as stated.
Settlement with the Supplier
Before the last working day of the current month, the total registration for the month has to be completed. The supplier must then specify the provided service registration number on the invoice when issuing an electronic invoice to Banedanmark.
If the supplier signs agreement on automatic payment (self billing) with Banedanmark, the requirements on the transmission of invoices are cancelled and will be replaced bysettlement documents.
Banedanmark's approval of the submitted registration on the current service registration number means acceptance of the amount on the invoice and thereby settlement with the supplier, regardless if it's with EAN invoices or via automatic settlement (self billing).